Town Clerk

Staff/ Members

• Thorne Palmer

Office Hours

• Monday 8:00am - 1:00pm
• Tuesday 8:00am - 1:00pm
• Thursday 2:00pm - 7:00pm
• Friday 8:00am - 1:00pm

Contact

• Phone: 413-339-4335 x 7
• Email: townclerk@townofcharlemont.org
• Mail : PO Box 605, Charlemont, MA 01339
• FAX: 413-339-0320
• Charlemont Town Hall
  • See map: Google Maps

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Responsibilities

• Dog licenses
• Maintain the birth, death, and marriage records for the town
• Swearing in of town officials
• Records Access Officer for Massachusetts public records law requests in Charlemont - See The Town of Charlemont's Public Records Policy
• Overseeing elections and town meetings

• Notary services also available

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Election Information

There will be a Special Town Meeting on July 22, 2025 at 6pm at Hawlemont School. The purpose is "to see if the Town will vote to accept the Revised By-Laws as presented by the Town Clerk."

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Our Annual Town Meeting was held on May 27, 2025.

Our Annual Town Election was held on June 3, 2025.

Here are the results the June 3rd election:

Select Board (3 Years)			Constable (3 Years)
Jeffrey Neilsen - 33			Erwin Reynolds - 100
Erwin Reynolds - 14
Wilder Sparks - 86

Town Moderator (1 Year)			Charlemont School Committee (3 Years)
Bob Handsaker - 46			Anne Kaplan - 106

Board of Assessors (3 Years)			Charlemont School Committee (2 Years)
Andrea Santos - 40			Betty Barrett - 41

Board of Health (3 Years)			Mohawk Trail School Committee (3 Years)
Scott Randal - 37			Evie Locke - 104

Planning Board (5 Years)			Tyler Memorial Library Trustee (3 Years)
Lori Shulda-Merrigan - 31			Evie Locke - 107

Parks and Rec Commissioner (5 Years)			Tree Warden (3 Years)
Clay Herbert - 104			Jack Rybczyk - 109

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Early Voting

We offer early voting for all elections. Click here for information about early voting.

Absentee Voting

If you (or someone you know) will be out of the country during any election, you can apply for an Absentee Ballot! After applying, you can vote electronically, by email or online, by mail, or by fax.

The forms you need to apply for an Absentee Ballot are here.

Are you registered to vote? Check here!

Voter Registration Form

For more election information, click here.

* Regarding Campaign Finance, there are no candidates in Charlemont that have reached the $1000 threshold.

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Listing Notices

Street Listing Notice

The Annual Street Listing forms are mailed annually to every known household in the Town of Charlemont.The Street List is used to compile the school list, dog list, and to maintain a census for the town. This information is also used when the town applies for grants and ensures that the town receives adequate State Funding which is based on the population. It is also important for the police and fire departments to know where residents are located for an emergency response. Please update the information if necessary, sign, and return the form in the self addressed envelope provided. If you have not received a form please contact the Town Clerk.

If the form is not returned, you may be removed from the active voting list.

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Marriage Intentions

Except for a few exceptional circumstances, a couple wishing to be married must appear in person at the Town Clerk's Office to file marriage intention paperwork. Both parties must be 18 years of age or older, currently not married, and must show a valid ID that confirms age. Once completed, the intention paperwork is signed under oath.

Some of the information required includes legal name, last name to be used after marriage, social security number (if applicable), date and place of birth, and parent's current and last name at birth. The fee for filing the intention paperwork is $25.00 (cash or check). Marriage intentions are accepted during normal office hours or by appointment. Walk-ins are welcome.

Massachusetts requires a mandatory 3 day waiting period from the time the intention of marriage is filed before releasing the marriage certificate. A marriage certificate is valid for sixty (60) days from the date the intention is filed and may be used for a ceremony conducted in any Massachusetts city or town.

The marriage certificate must be picked up before the ceremony and given to the Officiant (Justice of the Peace, Clergy, or one-day solemnizer). The Officiant must complete the solemnizer portion of the marriage certificate and return it to our office within ten (10) days.

Download the fillable Intentions Form here!

Additional copies of marriage certificates are $10 each.

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Birth and Death Certificates

All certificates can be obtained in person with cash or check, or requested by mail with check. Always check with the town clerk to make sure the certificate in question is filed in Charlemont before sending your request!

Birth Certificates

First copies of birth certificates are free. Additional copies of birth certificates are $10 each.

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Death Certificates

Copies of death certificates are $10 each.

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Business Certificates

If your company is in Charlemont and its name is different than your legal business name, you need to apply for a business certificate (also called DBA or “doing business as”) with the town of Charlemont (M.G.L. ch.110 §5). A business certificate creates a public record of the name and address of the owner(s) of a business.

The legal name for a partnership or corporation is the official name used when incorporating your business. If you’re a sole proprietor, your legal name is your legal business name.

Filing a business certificate costs $10. You can download the form here.

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Dog Licenses

All dogs residing in Charlemont must be licensed with the Town. Licenses are available from the Town Clerk during office hours or by mailing the dog license application below, a copy of your dog's current rabies certificate, and a self addressed stamped envelope with the appropriate fee to the Town Clerk.

Dog License Application

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